At least six months before the expiry of the term of office of the Director-General or as soon as possible in case of vacancy at any other time, the Executive Board shall invite Member States to suggest, confidentially, the names of persons who might be considered for the post of Director-General, requesting them at the same time to provide full biographical details regarding these persons.

The Executive Board shall consider in private meeting all the names so suggested, together with any proposed by Members of the Board, provided that no candidature shall be considered unless biographical details are available.

The person to be nominated by the Executive Board shall be chosen by secret ballot.

The Chairman of the Board shall inform the General Conference of the candidate nominated by the Board. (Rule 58)

The Director-General shall inform the Board of every appointment, promotion or renewal of a contract of officials at D-1 level and above that has taken place since the previous session and report on the proper application of the personnel management system.

The Director-General shall consult the Executive Board in private meeting at least once every two years regarding the structure of the Secretariat and, in particular, on any important changes he contemplates making in it and on any questions of policy involved in making appointments to senior posts in the Secretariat. On this occasion, the Executive Board shall review any appointments or renewals of contract, referred to in paragraph 1, which the Director-General may have made since the Board’s last private meeting for purposes of consultation. (Rule 59)