on the left-hand menu, click on UNESDOC/UNESBIB

You are in UNESDOC

on the right-hand menu, click on HERMES

You are now in HERMES

The coding of documents and UNESCO policy directives regarding publications are defined in the UNESCO Manual.

According to document category:

1. Enter the document code if you send a document of a public nature
2. Enter the ISSN (International Standard Serial Number) if you send a periodical;
3. Enter the ISBN (International Standard Book Number) if you send a book;

a. Document codes

Each document must have a code
Although HERMES generates document codes automatically, we recommend that each Field Office /Institute/Centre manages its own list of document codes.
Document codes must appear on the PDF; depending on the layout, it should be in the 6 first or 6 last pages of the document.

Each code should consit of the following elements:

• Institutes and Centres: Institutes and Centres: please use the first 3 letters of your institutional acronym.
  e.g.: IES/2004/ED/ME/12

  N.B. If you send Poster or PowerPoint files, please insert a title page : download the model, fill in the fields and follow the procedures indicated in FAQs How to create one PDF from electronic documents with different formats?

• The code must be the same for ALL language versions and must contain the publication year of the original language (e.g. BPI/ENM/2004/PI/2 for an English document published in 2004 and BPI/ENM/2004/PI/2 for its French version published in 2005).

  

• To replace a document in UNESDOC, add  REV., REV.2 etc. at the end of the code (the new code has to be put on the PDF document; see FAQs How to add a code, ISBN or ISSN to a PDF document?)

  e.g. : BR/2003/CL/RP/2/REV.
           BR/2003/CL/RP/2/REV.2

b. Books

You have to request an ISBN for each language version of book titles published. ISBNs are assigned by UNESCO Publishing: email.
You must also request a new ISBN if you produce a new edition.

You have to ask for an ISSN for each language version of your periodical publication titles. ISSNs are assigned by by UNESCO Publishing: email.

If you send:

a document of a public nature: enter the document code (see point a.) a book : enter the ISBN (see point b.) a periodical :enter the ISSN (see point c.)

a) Enter the document code (or ISBN, ISSN) and language (see the list of available languages)

• Give the exact title: pay attention to spelling, punctuation and enter your title in lower case!

• For PDF files that are not in English, French or Spanish, enter first the title translated into English or French, then the original title.
  



• If your document is only published in an electronic version (PDF file) , select 1st radio button, In the record, it will be indicated that the document exists in Electronic version only
  
  
• If your document is available in both formats, electronic and hard copy, select the 2nd radio button.
  
  N.B. By default publications with an ISBN or an ISSN are restricted in UNESDOC. You have to select the access by clicking either the "Free access" box or the "Restricted" box.

c) Select on your hard disk the PDF file to transfer

If applicable, select the source file (native format such as Word, Excel, PowerPoint, etc.) to transfer. You must send only one PDF at a time, but you may send several source files (Word, Excel, etc.)  corresponding to this PDF. These files can only be seen by Staff members and can be considered as backup.

d) Within a few hours, your document will be accessible through UNESDOC. You will receive an e-mail notifying you of its URL.